Reception Assistant

Job description

* Regular position
* 35 hours per week (100% at office)

Working with us means:
Joining a dynamic, passionate and committed team. Choosing a stimulating work environment focused on mutual support, respect and collaboration. Accessing a career full of learning and professional development opportunities.

The Reception Assistant must:
Greet visitors and handle general phone calls and emails in addition to performing administrative and logistical tasks and providing administrative support to the communications department. More
specifically, you must:

• Welcome visitors, answer telephone calls, provide required information, and direct people to appropriate resources.
• Manage the information email inbox, follow up on requests, and compile statistics on received requests.
• Receive, sort, distribute, and send out mail and packages.
• Process documentation centre orders (including receiving, preparing, sending out requests and tracking shipments), maintain inventory, and report restocking needs.
• Perform various administrative support tasks (filing, data entry, formatting, simple writing, photocopying, scanning, preparing meeting materials, etc.).
• Provide assistance for the use of office equipment and tools (printers, conference room booking, etc.).
• Oversee the procurement, monitoring, and inventory of printing equipment, office supplies, hygiene and cleaning products, the coffee machine, and the mailing machine.
• Prepare and distribute organizational communications (travel schedules, appointments, social events, etc.)

Required experience and qualifications

Qualifications and Requirements
• Diploma of vocational studies in office automation.
• One or two years of experience in office administration or secretarial work.
• Knowledge and understanding of First Nations cultures.
• Advanced knowledge of Microsoft 365.
• Excellent command of one of the two official languages and a functional level of proficiency in the other language.

Desired profile
• Excellent oral and written communication skills.
• Strong sense of ethics, discretion, and respect for confidentiality.
• Team spirit, proactivity, and adaptability.
• Ability to work efficiently, manage multiple requests, and meet deadlines.
• Rigour, attention to detail, and high-quality work execution.

Salary
The gross annual salary is between $45,318,00 and $55,837,60 and varies according to the candidate’s experience.

Start date
As soon as possible.

Job posting period

Until 2026-02-08 at 06:00