Administrative Coordinator (Miyoskamin Empowerment Centre)

Job description

About Miyoskamin
Located at 757 Rue Des Seigneurs, the Miyoskamin Empowerment Centre
for Indigenous Women & Children is a new building recently acquired by the
Native Women’s Shelter of Montreal (NWSM). In addition to the new
Saralikitaaq Children’s Centre, Miyoskamin is the site of a new 2nd stage
housing program. This new program will house, support, and empower 23
Indigenous women and their children. We are currently seeking a dynamic
and professional individual to fulfill the role of Administrative Coordinator.

About the Position:
The Administrative Coordinator will be responsible for performing a wide
variety of administrative and operational tasks to support the functioning of
the Miyoskamin Empowerment Centre and Second Stage Housing Program.
Specifically, the Administrative Coordinator will work closely with the Director
of Miyoskamin and will provide direct administrative support for the new 2nd
stage housing program.

Role and Responsibilities:

Administrative Support for the Second Stage Housing Program:
Under the supervision of the Director of Miyoskamin, the Administrative
Coordinator is responsible for the following activities:
● Supporting the 2nd stage housing application and selection process
● Storing and filing new housing application forms and issuing
application receipts to applicants
● Scheduling housing application interviews with housing candidates
and the housing selection committee
● Coordinating meetings with the Housing Selection Committee and
acting as a point of contact for the housing selection committee
members
● Acting as a point of contact between housing applicants, candidates,
and approved housing program participants
● As needed, acting as a liaison with the the Societe D’habitation du
Québec
● Filtering correspondence relating to the 2nd stage housing program
and bringing important issues to the attention of the Director of
Miyoskamin as needed
● Other tasks as required by the Director of Miyoskamin

Human Resources Support:
Under the supervision of the Director of Miyoskamin, the Administrative
Coordinator is responsible for the following activities:
● Supporting human resources processes and helping to prepare
documents, forms, records, and correspondence related to hiring,
onboarding, evaluations, and the development of staff work plans
● Assisting in drafting job descriptions and job postings
● Assisting in the recruitment of staff and contributing to the orientation
and onboarding of new employees for the Miyoskamin Empowerment
Centre
● Assisting in scheduling training and professional development
workshops and opportunities for staff and corresponding with training
service providers
● Overseeing the maintenance and filing of employment records,
employment contracts, and service contracts for Miyoskamin
● As needed, relaying internal memos, notices, and directives on behalf
of the Director of Miyoskamin

General Administrative Assistance & Office Support:
Under the supervision of the Director of Miyoskamin, the Administrative
Coordinator is responsible for the following activities:
● Providing administrative support to the Director of Miyoskamin
including but not limited to scheduling, follow-up correspondence and
communication, and other tasks as required
● Organizing and managing files within a digital and physical filing
system
● As needed, providing receptionist services by answering telephone
calls, screening calls, taking messages, forwarding calls, and greeting
guests
● As needed, responding to general inquiries

Peer Support and Participation:
As part of a collaborative working environment, the Administrative
Coordinator is responsible for the following activities:
● Attending and participating in staff meetings
● Embracing a collaborative and respectful environment amongst peers
● Embodying the mission and values of the NWSM and the Miyoskamin
Empowerment Centre

Required experience and qualifications

Qualifications:

Skills & Attributes
– Strong oral and written communication skills
– Strong Organizational Skills
– Ability to act with discretion and ensure confidentiality
– Ability to thrive in a fluid working environment
– Ability to work with culturally diverse Indigenous families,
communities, and staff
– Bilingualism in English and French
– Indigenous language skills (asset)

Education & Experience
– Completion of a secretarial studies program, training as an executive assistant, and/or other administrative training
– At least two years relevant work experience
– Experience working in a non-profit setting
– Experience with commonly used office software and applications
(Microsoft Office, Google Workspace, Zoom, etc.)

*The NWSM encourages and prioritizes applications from Indigenous
candidates.

Job posting period

Until 2023-06-11 at 20:28