Job description

Administration Technician

ROLE SUMMARY

Reporting to the Registrar, the Administration Technician performs various technical level administrative tasks of an
administrative nature related to Regular and Continuing Education.

In the area of school organization, he/she participates in the technical processes related to admission, registration and course
confirmation, student records management and computerized files or other administrative duties.

In the area of finance management, he/she collects, analyzes, and prepares data or information with a view to assisting in the
budget preparation, production of the financial statements and purchases. He/she participates in the daily control of the budgets
process.

SALARY $24.21 to $32.32 per hour

DUTIES

For the complete list of duties, please contact our HR department by sending email to hr@cegep-heritage.qc.ca.

Admission/Registration

• Performs operations and transmissions related to admissions and registration.
• Tracks validation.

Communications

• Communicates to students through various means as required.
• Requests refunds (Clara).
• Forwards form letters to be approved and signed by the Registrar (Clara).

Québec Resident Dossier

• Applies MES rules based on information provided.
• Collects and verifies documents.
• Assigns the proper code in CLARA

Ministry Databases

• Orders reports and verifies them for accuracy, makes corrections as required (i.e.: Socrate, Charlemagne, SYSEC,
ARIANE, etc.)

Transmission

• Transmits all required data in CLARA based on Ministry’s operation calendar (i.e.: Socrate, SYSEC, etc.

Final Marks

• Prints and forwards reports for grades not submitted to Academic Services.
• Follows-up with faculty concerning IT or IN marks.
• Enters the marks into CLARA

Interested candidates should submit their résumé, along with appropriate documentation ONLINE on our college website in
the career page at http://www.cegep-heritage.qc.ca/manitou/.

Click on the job posting, then click on “APPLY“. You will be able to create an account and upload your resume and cover letter.

Please note that only online applications will be considered.

N.B.: Candidates will be required to submit to selection tests. Only those candidates selected for an interview will be contacted

Required experience and qualifications

MINIMUM QUALIFICATIONS :

 Diploma of collegial studies (2 or 3-year DEC) in Administration, or a diploma or attestation of
studies whose equivalence is recognized by the competent authority.
 Must possess very good communication skills in both English and in French (oral, written and
comprehension).
 Experience with Microsoft Office is essential.
 Knowledge of the online tools CLARA and Omnivox will be considered an asset.

ADDITIONAL QUALIFICATIONS :

 Must possess excellent communication, organizational and interpersonal skills.
 Must have excellent analytical and problem-solving skills.
 Must be diligent, dynamic, creative and detail oriented.
 Must be able to work independently with minimal supervision and have the ability to work as part of
a team.
 Must be able to work effectively with respect to deadlines and produce accurate results.
 Must be flexible and able to adapt quickly to different situations.
 Must have a strong work ethic and exercise discretion.

Job posting period

Until 2023-05-14 at 00:00