Adjointe Administrative

Job description

Job Overview
Reporting to the Office Coordinator, the Administrative Assistant is responsible for providing administrative assistance and general office services to the Corporate Services business line, ensuring that they are consistent with the intentions of the FMD Board of Directors.
The Administrative Assistant is primarily an in-house position, but upon request, this position can liaise and build relationships with various external stakeholders, partners, organizations and individuals.
Responsibilities
• Takes care of reception, mail, couriers, switchboard and general administrative support;
• Manages calendars and schedules appointments with Microsoft Outlook as needed;
• Purchases and monitors the inventory of office supplies;
• Coordinates meetings, including room configuration/dismantling and catering requirements;
• Coordinates travel requests, including flights, hotel reservations and car rentals;
• Provides strong and effective team collaboration, is motivated and contributes to the achievement of FMB’s vision, mission and objectives.
The Administrative Assistant performs other related duties upon request.

What we offer
• eligibility for a competitive salary and an annual bonus;
• extended benefits paid by the employer;
• contributions to a group matching RRSP;
• Annual vacation allowance and generous paid stat and non-stat days;
• work-life balance;
• Professional and professional development opportunities.
FMD is an equal opportunity employer that recognizes and celebrates the diversity of all First Nations and peoples of Canada. We are an inclusive organization that treats all employees equally. As a First Nations organization, candidates of Indigenous descent are strongly encouraged to apply. Apply on the CGF website: https://fnfmb.com/en/about-fmb/careers

Required experience and qualifications

Qualifications
• 2-3 years of experience working in an administrative position
• Proficiency in the Microsoft Office suite (Word, PowerPoint, Excel, Outlook);
• Exceptional organizational skills and ability to prioritize multiple tasks seamlessly in a rapidly changing environment with excellent attention to detail;
• Experience working with information and data management systems;
• Experience working with Indigenous governments, organizations and communities is an asset;
• Valid first aid certificate or willingness to undergo first aid training
• Willingness to participate in continuing education and training for the role, including Indigenous cultural studies
A combination of education and experience will be considered.

Job posting period

Until 2023-08-09 at 20:25