Event Coordinator

Job description

🎯 Description:

The Kiuna Institution is seeking a dynamic and organized individual to coordinate its flagship events such as the Méritas Gala, Graduation Ceremony, and Open House Days. Join a dedicated team working in a unique, culturally rich, and stimulating First Nations educational environment.

✅ Responsibilities:

• Analyze needs based on student characteristics and institutional priorities.

• Plan and organize institutional events in line with strategic orientations.

• Develop detailed annual and event-specific schedules and work plans.

• Coordinate logistics: setup, equipment, sound and lighting, dismantling, seating plans, music, etc.

• Obtain quotes, negotiate with suppliers, and submit for approval.

• Prepare all required materials: invitations, programs, photo CDs, certificates, speeches, graduation albums, guest lists, tickets, PowerPoints, etc.

• Develop event promotion strategies with the communications team.

• Coordinate photo sessions during events.

• Engage employees, students, and guests around each event.

• Manage logistics before, during, and after events.

• Anticipate problems and develop contingency plans.

• Coordinate human, material, and financial resources related to events.

• Oversee registration and follow up on payments.

• Track budgets and prepare reports.

• Seek sponsorships and/or funding.

• Evaluate events and propose improvements.

• Responsible for producing the academic calendar.

💰 Salary:

Between $61,578 and $83,642 annually, based on the CEPN and Kiuna salary scale.

Required experience and qualifications

⭐ Qualifications:

• AEC in Event Coordination or DEC in Tourism or a related field.

• Minimum of three (3) years of experience in event planning or similar.

• Good knowledge of Indigenous cultures and realities.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Forms, OneNote).

📩 How to Apply:

Send your application (CV and cover letter) by July 23, 2025, at 4:00 p.m. to:
📧 emplois@kiuna.ca

Hiring priority order:

1. Members of a First Nation affiliated with the First Nations Education Council (FNEC)

2. Members of another First Nation

3. Members of an Indigenous people

4. Others

Only selected candidates will be contacted.

Job posting period

Until 2025-07-23 at 16:00