Administrative Assistant

Job description

Location: Wendake, Quebec (50% in-office, 50% remote work)

Description: Two regular full-time positions (35 hours per week) are available in the research and health services sectors. Working with us means joining a dynamic, passionate, and committed team in a stimulating environment focused on support, respect, and collaboration. This position offers numerous learning and professional development opportunities.

Responsibilities: The Administrative Assistant provides essential administrative support to ensure the sector’s smooth operation. More specifically, they will:

• Perform various secretarial tasks: drafting and proofreading letters, formatting documents, managing incoming requests, etc.
• Update various documents, lists, and filing systems.
• Act as a super-user for the organization’s office systems, supporting and training employees, and participating in the document management committee.
• Assist in organizing and preparing logistics for training sessions, events, committees, and meetings: reservations, document preparation, invitations, registration follow-up, etc.
• Handle reception duties at the office and cover the receptionist’s tasks in their absence.

Specific Responsibilities – Research Sector:

• Verify forms completed by external interviewers and assist in preparing their remuneration.
• Update the sector’s annual planning, vacation schedules, internal and external committee boards, software access, and budget decentralization.
• Conduct documentary research and track conferences and webinars related to the sector’s activities.

Required experience and qualifications

Qualifications and Requirements:

• Diploma in office automation.
• Minimum of two years of experience in office automation or secretarial work.
• Advanced proficiency in Microsoft 365 Suite (super-user level).
• Knowledge and understanding of First Nations culture.
• Excellent communication skills in either French or English (advanced level) and functional proficiency in the other language.

Desired Profile:

• Ability to work quickly and efficiently.
• Flexibility and adaptability.
• Strong organizational skills and ability to manage multiple priorities.
• Professional rigor and attention to detail.
• Ability to work effectively as part of a team.
• Proactivity.

Salary: The gross annual salary ranges from $48,029.80 to $59,168.20, depending on the candidate’s experience.

Start Date:

• Research sector: As soon as possible.
• Health services sector: June 2025.

Application Process: Send your resume along with a cover letter no later than 4:00 p.m. on March 23, 2025, by mail or email to:

First Nations of Quebec and Labrador Health and Social Services Commission
250 Place Chef-Michel-Laveau, Suite 102
Wendake, Quebec, G0A 4V0
Email: rh@cssspnql.com

Job posting period

Until 2025-03-23 at 18:13